What documents need to be submitted to the registry office to change the surname.

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Published: 02/16/2018

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In accordance with Article 19 of the Civil Code, citizens of our country have the right to perform any significant actions exclusively under their own name, except in cases of using a pseudonym, regulated by Article No. 166 of the Criminal Procedure Code, and legal change of name.

• Allowed ways to change your last name
• Problems of spouses with different surnames
• What documents require replacement? Rules for filling out applications for change of documents

Let's look at the permitted ways to legally change your full name.

Russian passport

First of all, after marriage, you must change your passport as a citizen of the Russian Federation. This must be done within 30 days after the official registration of your marriage with the registry office. Many couples go on vacation in the coming days after the wedding, so we advise you to start changing your Russian passport immediately upon your return, without putting the matter off for a long time.

By the way, the administrative fine for living in the Russian Federation with an invalid passport for 2014 is 3000-5000 rubles for residents of Moscow and St. Petersburg and 2000-3000 rubles for all other citizens of the country. And your document becomes invalid not after 30 days, but immediately after the marriage stamp is affixed to it, if you decide to take your husband’s surname.

Where to change

The replacement of a Russian passport is carried out at the Federal Migration Service (which is also called the passport office, passport and visa service). Replacement timing:

• 10 days from the date of submission of the application, if you applied to the FMS at your place of registration
• up to two months from the date of submission of the application, if you applied to the FMS at the place of temporary registration or actual residence in another city

Required documents

• An application completed by hand or typewritten, indicating a new name and a new signature. The application form can be obtained from the FMS or found on the website gosuslugi.ru.
• Birth certificate.
• Original marriage certificate (and other documents necessary to make notes in the new passport).
• Receipt for payment of state duty in the amount of 200 rubles.
• 4 photographs that meet the established requirements (35x45 mm, color or black and white).
• Old passport of a citizen of the Russian Federation.

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How to replace documents after registering a marriage

After marriage, the young wife needs to collect personal documents and go to the Federal Migration Service to receive new ones, with the surname already changed. It should be noted right away that there is no point in delaying the resolution of this issue, since the law defines certain deadlines for replacement, after which the document will not have legal force.

Let's consider which documents need to be changed after registering a marriage and changing the surname, and what can be left unchanged.

Passport

The first thing that needs to be changed after marriage is a civil passport, because it is this document that certifies a person’s identity and is the most in demand when solving various issues.

How to change your passport:

1. Write an application for exchange on a special form.
2. Pay the state fee and submit a receipt of payment with a personal statement.
3. Take 4 passport photos measuring 3.5x4.5 cm.
4. Provide the passport office employee with a marriage certificate and hand in your old civil passport for replacement.

The period for replacing a Russian passport after marriage with a change in maiden name is 1 month from the date of registration. After this period, the document loses its legal force and is considered invalid.

For untimely replacement of a civil passport after marriage with a change in personal data, a fine of 2,500 rubles is also provided.

international passport

You can also change your foreign passport at the FMS. To replace you will need some documents.

What you need to prepare:

• personal statement on a special form in 2 copies;

• old passport;

• receipt of payment of state duty;

• 4 photographs measuring 3.5x4.5 cm;

• work book.

The young spouse will receive a new foreign passport within 1 month from the date of submission of documents. If the couple has planned a trip to another country immediately after the wedding, they can go on the trip with the wife's valid passport and marriage registration certificate. This method is suitable for traveling to visa-free countries, as well as to countries where visas are issued on arrival.

If the newlyweds are planning to spend their honeymoon in a country where entry is allowed only with an open visa, they will have to hurry up to obtain a new passport for the young wife. Special departments for issuing foreign passports provide a paid service for quickly replacing a document within 1-2 days.

The laws of the Russian Federation do not define deadlines for replacing foreign passports. This document can be changed only at personal request or if it is necessary to travel abroad.

Taxpayer Identification Number (TIN)

After marriage and a change of surname, there is no need to change the TIN, but the young spouse will still have to contact the tax office to replace the certificate of assignment of the identification number.

What documents will be required:

• valid TIN;
• personal statement;
• Russian passport (original + copy);
• marriage registration certificate.

Russian legislation does not provide for deadlines or penalties for late replacement of the TIN. A woman can use the old TIN, confirming its validity with a marriage certificate, if necessary.

International passport

Changing your international passport does not require such urgency and, by and large, its necessity remains at your discretion. If you do not plan to travel to countries in the near future that require a visa to enter, you can postpone replacing your passport. You can go on vacation to visa-free countries (Turkey, Egypt, Thailand and a number of other popular resort countries) with an old passport, the main thing is to indicate your maiden name everywhere.

Note for travelers

If you are planning to go on a honeymoon to one of the visa countries and submit documents in advance, before the wedding, then register everything in your maiden name - to obtain a visa, the surname in the Russian and foreign passports must match. After receiving a visa at the embassy, ​​you will no longer need a Russian passport, so you will need to change it after the trip.

Where to change

You need to contact the same FMS about replacing your international passport. The replacement period should not exceed a month if you submit documents at the place of registration, and four months - at the place of stay or actual residence.

Required documents

• An application in two copies, certified at the place of work or study, indicating the old last name, the place and time of its change, as well as all places of work/study over the past 10 years.
• If you have a work record book, then you need a photocopy of it, certified by the HR department or immediate supervisor (if you are working) or the original (if you are not working).
• A new Russian passport with a new surname and a photocopy of those pages on which there are inscriptions.
• Receipt of payment of the state duty (1000 rubles for an old-style passport, 2500 for a new-style passport).
• 4 photographs that meet the established requirements (35x45 mm).
• Old passport.

Internet services

You can submit an application for a new foreign (as well as Russian) passport via the Internet, using the gosuslugi.ru portal. After your documents in electronic form have passed all checks, you will need to bring the originals to the FMS on a certain day and exact time, which you will be informed about. The second time you will need to come in person to pick up a new passport. This saves your time significantly; accessing via the Internet is especially convenient for people living in a different city than where they are registered.

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Allowed ways to change your last name

According to current legislation, there are three of them:

1. In accordance with Article 58 of the AGS (Civil Status Acts), any citizen has the right, at his own request, to change his full name upon reaching the age of 14 years. However, before reaching adulthood (18 years of age), this can only be done with the consent of both parents, except in cases where the father is unknown (there is a dash on the birth certificate), one of the parents is deprived of rights, evades parental responsibilities, or his whereabouts are unknown. Then it is enough to obtain consent from one parent;
2. After marriage, at their own request, spouses have the right to change their surname to the surname of the husband or wife. In addition, both or one of the spouses can take a surname that consists of two parts, including the surname of both husband and wife, unless one of the spouses previously had a double surname. In the event of dissolution of the union, spouses can return the surnames that they had before the union. This right is regulated by Article 32 of the Family Code (FC of Russia). Please note that you can change your surname not at the time of marriage, but later (if necessary, an application is written to the registry office);
3. Changing the surname of a minor by decision of the guardianship authorities to the surname of the second parent. However, this is only possible from the age of 10 and with the consent of the child himself.

According to tradition, after concluding a union, the girl takes her husband’s surname, but there are couples in which the man takes the wife’s surname.
However, in modern society, spouses are increasingly leaving their premarital surnames so as not to change the entire package of documents. This is allowed, but in addition to not having to change their passport and other official papers, these couples will face some legal complications.

Driver license

Now it is not necessary to change your license; it is enough to make a copy of the marriage certificate, certified by a notary, and take it with you in case of a meeting with traffic police officers. It is better to change the last name on your license when it expires.

Where to change

At the MREO or traffic police department at your place of residence, this procedure takes up to two months.

Required documents

• New Russian passport
• Marriage certificate (original and copy)
• Medical certificate of fitness to drive a vehicle of the appropriate category with a new name
• Driver card (issued upon receipt of your first license)
• Receipt for payment of state duty in the amount of 800 rubles
• Old driver's license

As for the documents for the car, there is no need to change them after marriage. It is enough just to make changes to the PTS and change the vehicle registration certificate in the traffic police.

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Problems of spouses with different surnames

Difficulties for couples in which the husband and wife have different surnames begin with the birth of children. When contacting any official structure (kindergarten, school, hospital, etc.), you will have to prove that you are the parent of a child with a different last name.

In this case, you will have to constantly carry a passport with you, which has a stamp confirming your family relationship.

When contacting any official structures, a parent with a different last name will have to have the following documents with him:

• Your birth certificate;
• Marriage certificate with the child’s second parent;
• Birth certificate of the baby;
• Divorce certificate;
• Certificate of a second or subsequent marriage (if the parent changed his last name).

Therefore, it is easier to replace the package of documents once than to face bureaucratic difficulties before the child reaches adulthood.

Dismissal of a single mother at the initiative of the employer is permissible only in limited cases. What is the procedure for terminating a deceased employee? Read more about this in our article.

Often employees want to resign during a probationary period. How to do it correctly, read here.

Bank cards and accounts

Where to change

Changing bank cards after changing your last name is mandatory to avoid confusion and “stuck” transfers. You can change your salary card through your employer; to replace the others, you will have to go to the bank. The replacement period is up to several days.

Required documents

• Completed application
• Copy of new Russian passport
• Copy of marriage certificate
• Old map

As for the bank account, it is enough to simply notify the bank about the marriage and change of surname, for which you come to the bank branch with a new Russian passport and marriage certificate. A bank employee will change your data in the database in front of you.

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Step-by-step procedure for changing personal information

The procedure for changing a surname after marriage is the same for women and men. It is worth familiarizing yourself with the main nuances of the procedure.

Where to go

The application is submitted to the registry office at the place of registration or permanent residence. As an alternative, this can be done at the MFC or by submitting a form through the State Services portal. In the latter case, you will have to make scanned copies of all the necessary documents and upload them to the appropriate fields of the online application.

List of documents

The following documents will be needed when changing a surname after marriage:

• a receipt to confirm payment of the state duty;
• marriage certificate;
• valid passport;
• if there are children, their birth certificates;
• 2 photos.

This is a standard package of documents. At the registry office itself, employees will issue a form to fill out, which acts as an application.

A change of surname after marriage abroad with a foreigner or another citizen of the Russian Federation is carried out on the basis of a certificate issued at the consulate.

How to fill out an application

The procedure for changing a surname after marriage includes filling out Form No. 20. It will need to indicate:

• name of the government agency that accepts the application (registry office);
• Full name of the person who wants to change personal information;
• mobile phone number;
• reason for the change (marriage, divorce);
• permanent residence and registration address;
• citizenship and nationality (second point of request);
• information about marital status;
• information about minor children (full name and date of birth of each of them);
• passport details: series, number, date of issue, name of the authority that issued it;
• list of documents attached to the application (each name on a new line).

At the bottom of the page, the applicant needs to put the date of application to the registry office and his signature.

It is important to provide up-to-date information so that the document is not returned. Errors and corrections are also not allowed.

State duty

The procedure for paying state duty is described in paragraphs. 5.2 clause 1 of article 333.18 of the Tax Code. According to the established rules, this must be done before submitting the application to the registry office, since the payment receipt must be attached to the remaining documents.

The check is valid for 3 months. During this time, you must submit your application. After this time, the registry office employees will not accept the receipt, and you will have to make a second payment.

The receipt is issued in the form of a payment document established by the letter of the Federal Tax Service dated September 10, 2001. It will contain information about the sender (full name), recipient (organization name, bank account number, OKTMO, KBK, INN), date and amount of payment.

The applicant can pay the state fee in any convenient way:

• Online. This could be a money transfer via online banking or payment through special services.
• Self-service terminal. It is important to carefully enter the details provided by the registry office so that the money goes to the correct account. You also need to consider the transfer fee to ensure you pay the correct amount. The money is credited to the recipient's account instantly, so you can make the payment immediately before visiting the registry office.
• At a bank branch. In this case, it is enough to simply provide the cashier with the details used to make the payment and issue a receipt.

The state fee for changing a surname after marriage is 350 rubles.

Education

Where to change

If you are an undergraduate or graduate student, then go to the academic unit or graduate department of the university.

Required documents

• To change your transcript, student and library card, a copy of your marriage certificate is sufficient.
• To change your graduate student ID, you need copies of your passport and marriage certificate and an application certified by the head of the department and your supervisor.
• There is no need to change your higher education diploma.

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Documents issued when changing last name, first name or patronymic

A citizen who has changed his last name, first name or patronymic in accordance with Article 62 of Federal Law No. 143-FZ “On Civil Status Acts” of November 15, 1997 is issued a certificate by the civil registry office. The certificate of change of surname, name or patronymic must contain the following data:

• Full name before and after the change, date of birth of the citizen, place of birth, citizenship, nationality, if it is indicated in the civil registration book;
• number of the act and date of its preparation;
• place of registration indicating the name of the body that registered the change of name;
• date of issue of the certificate of change of surname, name or patronymic.

Based on the record of the act made by the Civil Registry Office, all necessary changes are made in the civil register.

All certificates are issued with changes made to civil registration records.

Changing a foreign passport - do you need to change your foreign passport when changing your last name?

You can change your international passport at any time convenient for you, since Russian legislation does not limit the time frame. If you do not plan to leave the country in the near future, you don’t have to think about it for now. But practice shows that it is better not to delay resolving this issue, but to take care of replacing this document in advance.

Where to change : You must submit an application to change your foreign passport to the OVIR, where this procedure should be completed within a few weeks.

How to change : To replace your international passport you need to prepare the following documents:

1. New citizen's passport;
2. Photocopies of passport pages containing any entries;
3. If citizenship was acquired after 01.09.1992, then it is necessary to provide a certificate of citizenship of the Russian Federation;
4. A receipt confirming payment of the state fee in the amount of 1000 rubles;
5. Old passport;
6. Four photographs measuring 3.5 x 4.5.

Changing the taxpayer identification number when changing your last name

Replacing this document means changing your name on the certificate, but the number will remain the same.

Where to change : This document is changed at the place of registration in the tax service. This procedure takes about 10 days. However, it is not uncommon for it to be completed in one day, but then you will have to spend quite a lot of time in line.

How to change : To replace the TIN certificate, you must provide the following documents to the tax service:

1. An application, the form of which can be purchased at a tax kiosk. There you must indicate the reason for replacing the certificate;
2. A copy of the marriage certificate;
3. TIN certificate with old surname.

Changing your medical insurance policy when changing your last name

It is better not to delay replacing your medical policy, because no one knows when your health may fail, and if this document is invalid, then getting qualified medical care will be quite problematic.

Where to change : The policy can be changed at the insurance company that issued it to you, at the district clinic, or at your place of work. In practice, the fastest way to replace a policy is through a clinic. You can find out all the detailed information about this procedure at the clinic reception or from your local doctor. This document will be replaced within two months.

How to change : To replace an insurance policy, you need to contact one of the above organizations and provide the following documents:

1. Medical policy in the form of a plastic card;
2. A paper version of the temporary insurance policy;
3. Russian passport with a new surname.