What is on-site marriage registration: types, stages, pros and cons

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In this article we will try to talk about field registration in St. Petersburg. What is the price. What types of wedding arches are there and examples of wedding ceremony design. Why carry out on-site registration when there are wedding palaces. Where and in what places are off-site registrations held? Is it possible to organize an off-site marriage registration officially in St. Petersburg.

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What is an outdoor ceremony?

First of all, an outdoor wedding ceremony is a beautiful celebration, every detail of which is thought out by you personally. Everything, from the venue, the words of the registrar to the color of the chairs for guests, will be just as you dreamed! You yourself will choose the design of the wedding arch, musical accompaniment and design of the photo zone.

A registry office employee, a professional host, or even your close friend can conduct an outdoor ceremony. No restrictions!

Such painting is not regulated by any official framework. This means that guests will be happy to drink a glass of cool champagne and enjoy the absence of “Soviet” officialdom.

Exit of the bride and groom

A separate scenario requires the exit of the bride and groom during on-site registration. In this case, all those invited to the wedding should already take their places. And in case of force majeure, it is necessary to consider several options.

When drawing up a scenario for the bride and groom's exit, several points are taken into account.

The first thing you should think about is the timing of the ceremony. It is recommended to schedule the start in the afternoon, closer to the gala dinner, in order to leave time for creating memorable photos with the newlyweds and shooting a video.
How will the bride and groom appear before the guests: together or separately.
Who will take part in the newlyweds' entrance? Friends and girlfriends can walk along the path in front of the bride and groom to the rousing music, and dad or grandfather can lead the bride to the arch for registration.

Who will carry out the rings? You can entrust this solemn and important moment to the bride’s younger sister. In addition, the participation of children at a wedding always looks cute and impressive. But the rings can also lie on a decorated pillow on a table near the arch next to the host.
Musical accompaniment (what music the newlyweds will go out to). For the entrance of friends, girlfriends, the bride and groom, you can choose different songs. Additionally, it is recommended to take care of a second flash drive with recorded tracks, just in case.
The vows of the bride and groom are a very exciting and romantic addition to the ceremony. The newlyweds can prepare a speech in advance and read it from memory, or they can repeat the prepared speech after the presenter. The second option is more entertaining than touching.
The guest area is a very important point at a wedding. Those invited will watch the ceremony, sitting or standing. If the location for off-site registration allows, then it is worth setting up portable chairs for guests, since the off-site ceremony will take about an hour and a half.
The buffet will help keep the invited guests occupied while they await the newlyweds' arrival at the registration site.

Organizing an on-site marriage registration will require a lot of effort and money. But if you entrust this work to a professional team of wedding planners, you won’t have to be nervous and control many moments, and then the bride and groom will get great pleasure from their own wedding.

What mandatory conditions for the off-site marriage registration ceremony must be fulfilled by the newlyweds can be found out in the video below.

Which is better: a registry office or an outdoor ceremony?

YesYes has prepared a small comparison table that will help you answer this question yourself.

MARRIAGE REGISTRY	Outside registration
A small room with a couple of artificial flowers on the walls	Your chosen location with exclusive decor
A line of brides and grooms stepping on each other's heels	An original scenario where you are at the center of the universe
Traditional Mendelssohn march	Favorite song that gives you goosebumps
Duty speech of a registry office employee	Touching words from the receptionist
Standard ring exchange	Romantic vows you will say to each other

When deciding on an outdoor marriage registration ceremony, you probably already have a detailed picture of your ideal wedding. But to make your dream come true, be prepared to spend a lot of time and effort! Just don’t worry, any expense is worth it so that on such a significant day of your life you will be absolutely happy and satisfied with what is happening. And if necessary, you can always use the help of Specialists who already have experience in organizing and conducting on-site registration.

How to do on-site registration yourself: the role of the registrar

Your mutual friend can act as a registrar. You can discuss the speech with him and make it more sincere. Plus, it's a great way to save money.

However, newlyweds often prefer to hire a professional for this important event. The registrar must be a good artist, an experienced and responsible organizer and, most importantly, have a clear, well-spoken speech.

It is better to hire a registrar through a trusted agency to protect yourself. It is better to start looking for a leader for the ceremony several months in advance, so that you have time to choose the right one, agree on everything and calmly get down to the speech and vows. Some registrars even agree to help the newlyweds write their vows. But it’s better to do it yourself so that the moment is especially touching.

Find out in advance from the registrar how field marriage registration is carried out. He will answer all your questions and give practical advice.

The registrar should listen to your wishes. If the wedding is themed, the host should fit in and give an appropriate speech. There is a belief that the best recorder is the one that made you cry. Exit registration is not an official ceremony at the registry office, but a romantic and touching event. Therefore, it is better for sensitive ladies to come with waterproof makeup.

If there are difficulties with seating guests or other unforeseen circumstances, an experienced host will handle it. He will skillfully calm and seat the guests, and if it starts to rain, he will beautifully invite everyone into the room.

Appearance is also important. Typically, women with a pleasant appearance act as receptionists. The presenter should be dressed appropriately for the occasion – elegantly and discreetly. For a themed wedding, you will have to dress accordingly. If the newlyweds are attending an elven wedding, the registrar will, for a fee, wear a floor-length dress, elven ears and give a speech in elven. This is usually within the scope of his duties.

How is the outdoor ceremony going?

Strictly according to the script. The start time, words and music - everything must be thought out and planned minute by minute. Any ceremony begins with the arrival of guests. You can arrange a light buffet for them or prepare a bar with drinks. Read tips on decor for an outdoor holiday here .

To avoid confusion with seats, prepare seating cards. The first two rows are intended for parents, close relatives and best friends. As soon as the guests take their seats, the fun begins.

According to tradition, the groom appears first on the red carpet. His exit may be accompanied by music or applause. The groom's friends and bridesmaids are already standing at the arch at this time.

The most exciting moment of the ceremony is the appearance of the bride. Arm in arm with your father or on your own - that, of course, is up to you to decide. An equally romantic option is to go out with your lover, hand in hand, as they say, “from now on and forever.”

Once everyone has gathered at the wedding arch, the master of ceremonies begins his speech. The bride and groom pronounce their pre-conceived vows, the cherished “Yes” is heard, and the long-awaited wedding ring is put on their finger.

To highlight the individuality of the family, decorate the rings with a symbolic inscription. We will suggest the most beautiful Phrases for engraving in various languages.

At the end of registration, guests shower the happy newlyweds with rose petals, white rice, colorful paper streamers or confetti.

How to properly prepare before the wedding?

Before this exciting day arrives, you have to resolve several important issues.

How to conduct matchmaking and whether it is necessary. You can pay tribute to traditions or just get by with a formal dinner with the bride's parents.
Select a wedding date. Keep in mind that summer and winter are popular times for such an event, so the available numbers in the registry offices for these periods are very quickly sorted out.
Apply for marriage registration. Today this can be done via the Internet or in person.
Select a witness and witness. They are one of the key heroes of the wedding day, so this issue must be approached very responsibly.
Create a wedding budget, book a host, decorators and other specialists, as well as a place for the banquet. The same rule applies here as with registry offices - in summer and winter it is more difficult to do this than at other times, due to the influx of applicants.
Decide how to spend the second wedding day. Sometimes the main celebration takes place on the first day, and the next day the newlyweds relax and have fun with friends.
Decide on the wedding dresses of the bride and groom, wedding rings and list of invited guests.

Typically, preparing a wedding from start to finish takes from three months to six months.

How long does the outdoor ceremony last?

On average, field registration takes about 30 minutes. But in some cases it can be an hour or even an hour and a half. There is no need to be tied to some mythical regulation. No matter how corny it may sound, this is your holiday! And it will last as long as necessary so that you have time to enjoy it and absorb the most important emotions of this day.

Exit painting

You can schedule on-site painting at a time convenient for you, so as not to rush and get everything done.
You can hold your wedding ceremony in any beautiful place of your choice or even in a restaurant where the entire festive event will take place, which, in turn, saves a lot of time and money (for example, you won’t have to pay for downtime in transport).
Guests will not nervously crowd in the waiting room and narrow corridors, waiting for the bride and groom; you can organize a small buffet for them and treat everyone to champagne.
The newlyweds can think through every detail of the painting: not only play up the removal of the rings in an original way, choose music to their taste and install an arch of fresh flowers, but also agree on the speech that the master of ceremonies will give, and even conduct a rehearsal the day before.
The outdoor ceremony is longer and more leisurely, which will create more successful and emotional moments for photos and videos.

Exit registration has no legal force. Before or after the big day, you still need to visit the registry office to officially register the marriage and receive a certificate. There are occasionally exceptions: some registry offices still provide the service of an on-site official ceremony, which is conducted by an authorized registrar. But, as a rule, the list of places where a registry office employee with a seal can go is strictly limited. If you are planning an outdoor outdoor painting, be sure to consider a backup plan in case of bad weather. You should choose a secluded place for the ceremony if you do not want to attract the attention of curious people or onlookers. It is difficult, but it is of paramount importance to find a good registrar who will speak from the heart and not repeat memorized text. If you invited a registry office employee, you shouldn’t really hope for an individual scenario. Most likely, an outdoor ceremony will cost more than a standard painting in the registry office. How much more expensive will depend on what you have planned: the fee for the host (registrar), the fee for renting the ceremony site, decor, live music, pigeons, and so on.

How much does an outdoor ceremony cost?

The cost of an outdoor ceremony is difficult to estimate in a single digit. It all depends on the scale and content. The price is determined by the following components:

• Site rental

The location for the outdoor ceremony can be the territory of a country restaurant complex or a secluded corner of the beach, for which you don’t have to pay at all. The choice of venue for the celebration depends on the costs of transporting guests, food and drinks, arches, tables and chairs, musical equipment, etc. Therefore, a “free” place may end up costing more than an adapted site with everything you need included and in close proximity to the wedding reception site.

• Number of invitees

Are any comments needed here? The more guests, the more expenses.

• Scope of the buffet table

Will you treat your guests and what? What drinks would you suggest filling the glasses with? The option of lemonades in carafes is much more economical than champagne wines.

• Decor (complexity of design)

That expense item for which a predetermined limit is certainly needed. Yes, there can never be too many flowers and ribbons, but to create a stylish, neat arch it is not at all necessary to use tons of flowers and spend huge amounts of money. If you have always dreamed of floral abundance, then why not make your dream come true!

You can set the price for the decor yourself: create a tender , describe your wishes and budget. Our specialists will offer you design options, all you have to do is choose.

• Musical accompaniment

You have to make a choice: live music or DJ?

In America and Europe, the bride goes to her future husband to the composition of Richard Wagner “Here comes the bride”. You can use this classic option or come up with something of your own that is more original or meaningful to you.

It must be said that on-site painting will cost more than the standard procedure for registering a marriage at the registry office. But the benefits of such a holiday speak for themselves. The amazing sensations and colorful photographs that will remain with you after the outdoor ceremony cannot be compared with the standard 20-minute procedure and dull photographs from a government agency.

How to organize on-site marriage registration: pitfalls and advantages

If you have not yet decided what is right for you - standard registration at the registry office or on-site registration, it will not hurt you to learn about all the intricacies of this event.

An outdoor ceremony will cost several times more than a traditional one. For some, this is a significant disadvantage, but for those who want to make the ceremony touching and truly unforgettable, this will not be a serious problem. You can save on something else that you don’t think is so necessary - video filming, a more modest banquet hall.
An outdoor ceremony requires more time to prepare. Yes, the preparation here is thorough. And you need to choose a place, and prepare an arch, and find a registrar. But on the wedding day itself, you won’t have to waste time queuing at the registry office, no one will tell you where to stand for you and your guests, and you will also be able to avoid standard congratulations from the registry office employees. Everything will take place in a more friendly atmosphere, and you won’t have to worry that traffic jams will make you late to the registry office.

You can show your imagination. In the registry office this is hardly possible; there is a certain scenario that does not change for quite a long time. Unless you are offered a choice - live music or recording. But an outdoor ceremony is a great chance to express yourself. You can find a lot of interesting options for organizing on-site registration yourself, or you can hire an organizer, detailing your wishes to him.
Guests will feel comfortable. At an outdoor ceremony, you can organize everything so that all guests can sit and still have a clear view of the bride and groom, as well as hear the registrar. This will help avoid crowds in the registry office halls and other inconveniences.
When preparing for an outdoor ceremony, you need to think through thousands of little things and not miss anything. In addition, you need a lot of time for all the preparations. It's good if you make a detailed list in advance and distribute tasks among friends and family. If time is short and you are not short of financial resources, find a professional who knows how to organize a wedding with on-site registration.

How to organize and where to hold an outdoor ceremony?

The ritual of solemnly declaring you husband and wife is the brightest and most touching moment of the wedding. Therefore, do not neglect thorough preparation for the ceremony and pay attention to the little things.

Location

When choosing a site, evaluate its ideality: cleanliness of the area, absence of extraneous noise, good access, etc. If the ceremony is held outdoors, come up with a “Plan B” in case of rain. This could be a restaurant terrace nearby, a tent or canopy. It is convenient if registration takes place near the place where the banquet is booked.

By the way, we have 5 ideas for original locations for the ceremony .

Music for outdoor ceremony

The moment when you appear in front of guests will be remembered most of all. Come up with the right musical accompaniment and you will get the perfect picture of what is happening.

You probably have your own melody. Choose it to make your heart beat even faster!

Background music should be lyrical, but unobtrusive. An instrumental melody without words will highlight the beauty of the moment and help preserve every word spoken by you and the registrar. This can be not only classical music, but also a “backing track” (phonogram) of your favorite song.

Your wedding vows

We have already written about how to prepare the most romantic Wedding vows on earth. If you decide to take this step, be sure to read our article. But first, ask yourself and your fiancé if you are ready for such an emotional and open act.

Even the most beautiful speech by the presenter will not replace the exciting words of love and fidelity spoken for each other. Even if it’s confusing and with tears in your eyes!

Decor

There must be harmony in everything. It would be great if the design of the outdoor ceremony would be combined with the decor of the banquet hall and the theme of the wedding day. In general, you will have to think through many mandatory elements, for example, a wedding arch, chairs for guests, and a path. Think about it, can you handle it alone? Or should I contact a professional decorator?

Our Catalog has a special section - Outdoor Ceremony. There you will find the best specialists and the necessary services to realize all your ideas and dreams.

Rehearsal

An important point that should not be overlooked! Usually the rehearsal is held a couple of days before the holiday itself. During such a meeting, all participants in the ceremony receive clear instructions about where they are coming from and where they should stand. It is not necessary to invite guests to the rehearsal, but you will have to invite the groom’s friends and bridesmaids, as well as the photographer and videographer. They will take test shots and discuss the nuances of the upcoming shooting.

Why do you need a rehearsal? To feel calmer and more confident. After all, wedding excitement is an unpredictable thing!

How to decorate an away registration

So, you have already chosen a place for registration, now you need to prepare it. It is advisable to decorate an arch or gazebo with fresh flowers, fabric, and glowing garlands. You can also choose artificial flowers for decoration, but please note that you should not save on this. They should look natural and of high quality, otherwise the arch will look more like a funeral wreath.

There are several options for making an arch for field registration with your own hands. It can be made of wood or metal. However, this is only possible for knowledgeable people. Without certain skills, it is better to entrust this matter to professionals or save money and rent an arch.

Chair covers can also be rented. Regular plastic chairs will do; they are easy to transport. Covers will hide all imperfections. If you attach name tags to chairs and do not pin them with needles to the fabric, guests may get pricked. Scotch tape also doesn’t look festive. The ideal option would be cards on a stand (in the absence of strong wind). It is also better not to attach balls to chairs. They will block the view. If you want to decorate the aisle with balloons, attach them only to those chairs that stand at the edges of the aisle.

You can bring your own carpet. These are found in many homes or cottages. If you sprinkle it with rose petals, it will be very beautiful. If there is no track, you can simply lay down a thick fabric of the color you like. The fabric should not wrinkle when walking and cling to heels, so it is better to secure it with double-sided tape.

You can attach bouquets to the chairs on the sides of the aisle or place flowerpots with flowers on both sides of the aisle. You can also place flowers near the altar.

The place where the bride or both newlyweds will appear should also be decorated. In a room, it is enough to decorate the doors and open them beautifully to the music. Outdoors, you can put another arch with a curtain or garlands.

Outdoor ceremony: what you need to know?

It’s impossible to do without a registry office completely. Of course, I would like everything to happen as in bright Hollywood films. But, alas! Ukrainian legislation prohibits taking the registration book outside the state institution. This means you will have to sign there. This can be done on any weekday before the holiday. Tell the registry office employees that you want a non-solemn registration of marriage, and the procedure will take only a few minutes: sign the registration record, receive a marriage certificate, put stamps in your passports and you can be free. Although no, with stamps in passports - just the opposite! Read about how to properly submit an application to the registry office here .

Thus, the outdoor ceremony is considered more of a symbolic celebration. But it is not the legal official framework that gives meaning to the event, but your love and sincere emotions of those who are happy for you.

Choosing a wedding venue

Persons who do not want to carry out the standard procedure for registering marriages at the registry office can completely freely carry out on-site marriage registration. For this:

They must submit, in accordance with the general procedure, a properly completed application for concluding a marriage relationship to the registry office that is responsible for exit registration.
After the application has been submitted to the civil registry office, persons entering into marriage must apply to a cultural institution that is included in the list of places where state official field registration of marriage in Moscow can be carried out.
Then, an agreement for the provision of relevant services for a fee is signed between the subjects and the cultural institution.

Comprehensive information about what kind of organization and procedure involves the on-site registration of marriage, the prices for it, as well as the list of cultural institutions in which the state registration of marriage relations is officially carried out, can be found in the registry office of the city of Moscow, which are responsible for the off-site registration of marriage.

If the marriage is officially concluded precisely during the process of exit registration, then the date on which this registration was carried out is indicated on the marriage certificate.

You can officially register a marriage in any city in Russia, as well as in foreign countries. Residents of the Russian Federation can officially get married in many countries, after which it will be necessary to translate and notarize the received marriage certificate. Official registration of marriage is valid for Russians in countries of all continents, including Australia, New Zealand, Brazil, India, Sri Lanka, Seychelles, Mexico, Fiji, Cuba, USA, as well as some countries in Europe and the CIS - and this is not a complete list .

In countries such as Egypt, the UAE, Thailand and China, only symbolic marriage registration can be carried out. That is, the lovers will say vows and exchange rings in a romantic setting, but the marriage must be officially registered in Russia.

There can be many reasons to choose another country for your wedding.

Winter and autumn weddings can be held on the tropical coast under palm trees in the hot Dominican Republic.
The color and traditions of weddings in other countries seem more attractive. In alluring Georgia, you can officially sign your name in the city of lovers, Sighnaghi. This is where you can register your marriage even at night, just like in Las Vegas. Therefore, here you can realize the idea of a beautiful evening official registration.
The desire to hold a non-standard wedding and say vows of love and fidelity in the middle of the ocean on a large ship or yacht.

But when choosing a wedding abroad, you need to carefully study the rules and regulations for filing documents and conducting the ceremony. For example, in the Czech Republic, you can officially register a marriage at the city hall on certain days, but there will be no wedding paraphernalia within the walls of the building. The newlyweds will only sign the documents provided and receive a marriage certificate. And the banquet can already be held in a medieval castle or a stylized restaurant. In Sri Lanka, foreigners can get married only after living in the country for 4 days, in the Seychelles - 11 days, and in France - 40 days.

After official registration, the received certificate must be translated into English and a special stamp - an apostille - applied. To do this, you will need to visit the consulate after the wedding or put an additional stamp at the Ministry of Foreign Affairs. This procedure confirms that the marriage certificate has legal authority in all Hague Conference countries. After this, the entire package of documents is submitted to the registry office and to the passport office at the place of residence in order to receive an official certificate from local authorities and stamp the passports.

The entire procedure of registering a marriage abroad may seem time-consuming. But if desired, most of the work with documents can be transferred to a wedding agency; in this case, the newlyweds will not need to visit consulates and affix additional stamps to legalize the marriage certificate.

Where to hold it: 10 ideas for your celebration

There are many interesting places for organizing an outdoor wedding ceremony; you should not limit yourself only to the area near the banquet hall. The Svadbaholik.ru portal has prepared for you a selection of original places with photos:

In the woods,
on the shore of a pond,
in historically valuable parks and squares,
in luxurious palaces and estates,
in a tent,
on a boat,
on the beach,
on the roof,
in places of active sports recreation - at a stadium, tennis court or golf club,
in the mountains.